Assistant Project Manager

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Responsibilities

1. Estimate Generation - approx 35%:
   • Utilize architectural drawings and/or historical data to generate accurate project estimates.
   • Collaborate with directors to ensure estimates align with project requirements and budget constraints.
2. Communication Management - approx 10%:
   • Handle inbound office communication both internally and externally.
   • Filter and prioritize communication between internal supply chain teams and external stakeholders.
   • Maintain clear and concise communication channels to ensure project progress and resolve issues promptly.
   • Conduct weekly updates to clarify expectations and priorities.
3. Project Management Assistance - approx 15%:
   • Manage smaller ad hoc graphic requirements for stakeholders, ensuring quality and timeliness.
   • Track timelines and deliverables, ensuring milestones are met.
   • Maintain adequate materials for the operations team.
   • Ensure risk assessments and method statements are generated prior to project start on-site.
   • Attend external installation sites occasionally to build relationships with on-site teams and stakeholders.
4. Pre-qualification Questionnaire Compliance - approx 10%:
   • Oversee completion and submission of PQQ to maintain eligibility for tenders.
   • Coordinate with departments to gather necessary documentation.
   • Maintain and update a database of qualifications, certifications, and compliance documents.
   • Review and update PQQ responses regularly.
   • Manage submission deadlines and completeness.
5. Research and Innovation - approx 5%:
   • Research new projects to add value for clients.
   • Identify opportunities for innovative or sustainable materials, seeking director approval.
   • Gather graphic and visual content for external marketing, ensuring quality, brand alignment, originality, and relevance.
6. Financial Oversight - approx 25%:
   • Finalize project costs monthly for review.
   • Monitor budgets, expenses, and resource allocation.
   • Address cost queries from quantity surveyors with director input.
7. Summary and General Qualities
   • Assist directors in project execution and operations.
   • Work independently and proactively.
   • Maintain organization, attention to detail, and effective communication.
   • Prioritize tasks, meet deadlines, and solve problems creatively.
   • Represent the organization professionally and build positive client relationships.
   • Approach tasks positively and demonstrate analytical skills.

Additional Benefits

• Company social events throughout the year.
• Performance-related bonus paid in December.
• Flexible working pattern - approx. 2.5 days in office.