Assistant Company Secretary / Board Secretary

Assistant Company Secretary / Board Secretary

The Opportunity

A leading financial services organisation is seeking an Assistant Company Secretary / Board Secretary to join its Governance team. This role will play a key part in supporting the board and executive governance framework, ensuring the smooth coordination of meetings, board papers, actions, and governance processes.

This is an excellent opportunity for a highly organised governance professional looking to develop their career within a collaborative and fast-paced environment. Professional qualification support will be considered for the right candidate.

Key Responsibilities

• Coordinate and manage the end-to-end board and committee meeting cycle.
• Prepare, collate and distribute board and committee papers.
• Liaise with senior stakeholders across the business to gather and review meeting materials.
• Manage meeting logistics, schedules and governance calendars.
• Upload and administer board documentation through the organisation's board portal platform.
• Attend board, committee and executive meetings and produce accurate minutes.
• Maintain action logs and ensure timely follow-up on outstanding matters.
• Support the delivery of corporate governance and secretariat activities.
• Assist with governance reporting and record-keeping requirements.
• Work closely with senior governance and company secretarial colleagues to ensure best practice governance standards are maintained.

Skills & Experience

• Previous experience in a Company Secretariat, Corporate Governance, Board Support or Board Secretary position.
• Strong minute-taking experience, ideally at board or committee level.
• Excellent organisational skills with the ability to manage multiple deadlines simultaneously.
• Experience coordinating board packs and meeting documentation.
• Strong stakeholder management skills and confidence working with senior executives.
• High attention to detail and strong written communication skills.
• Ability to work independently and manage priorities in a fast-paced environment.
• Experience using board portal software such as Diligent would be advantageous.

Preferred Qualifications

• Part-qualified or qualified governance professional (CGI/ICSA or equivalent), or an interest in pursuing a professional governance qualification.
• Experience within financial services, banking, asset management or a regulated environment is desirable