Appointment Scheduler

Appointment Scheduler

The closing date is 17 March 2026

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

An exciting opportunity has arisen for an appointment scheduler to join the Imaging Directorate, providing a comprehensive, efficient and effective service for the CT Appointment Scheduling Team. The post will include the scheduling of appointments ensuring that local and national waiting time targets are achieved and to deal with any enquiries, over the phone or face to face, in a courteous and professional manner.

Main duties of the job

The main duties of the role involve scheduling appointments, communicating to patients and monitoring the waiting list. Communication skills, flexibility and reliability in order to contribute to the delivery of a first-class service to all users.

The post will involve contacting patients and scheduling appointments, dealing any enquiries over the phone or face to face, in a courteous and professional manner. You will have excellent communication skills, a caring positive attitude. Reliability and flexibility are essential to the role.

This post offers an excellent opportunity for individuals wishing to gain experience in the hospital helping patients. The successful candidate must be able to demonstrate excellent communication skills, flexibility and reliability in order to contribute to the delivery of a first-class service to all users. This will also include occasional weekend working.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Job responsibilities

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Person Specification Qualifications

• Minimum of 2 GCSEs / O levels (bands A - C) Maths & English or equivelant experience
• NVQ Level 3 in admin / clerical / customer service related area
• ECDL / other IT qualification
• Experience in using CRIS

Experience

• Computerised systems with the ability to use the Microsoft package
• Minimum of one year's experience of dealing with patients / public / customers, either face to face or via the telephone, on a daily basis.
• Minimum of one year's experience of working in the NHS or other complex organisations
• Experience of working in an appointment booking environment
• Experience in dealing with waiting lists and targets
• Experience of working in the NHS

Skills and Knowledge

• Excellent standard of literacy and numeracy
• Ability to work to defined protocols and seek advice where appropriate
• Data Inputting
• Ability to work under pressure and tight deadlines and to protocol
• Excellent interpersonal skills and telephone manner
• Ability to divert from one set of tasks to another

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.