Agents/admin assistant (maternity cover)

Salary: £26,000 p.a (salary is negotiable)

Location: London

Overview

Step inside the world of talent representation, supporting actors and agents with casting submissions, self-tapes and industry showcases.

Responsibilities

• Answering the phone, directing calls and taking and passing on messages promptly.
• Submitting agents' suggestions via Spotlight.
• Helping agents with suggestions.
• Reading scripts in order to create character breakdowns.
• Downloading, uploading and editing self tapes and clips of clients' work.
• Giving out appointments for meetings and self tapes.
• Filling out starter forms and helping agents sort out biographies and photos for programmes and marketing.
• Keeping client CVs up to date on Spotlight.
• Organising tickets for drama school showcases, drama school productions and client productions.
• Researching, organising and booking travel and accommodation for agents.
• Attending drama school showcases as required.
• Attending drama school productions as required.
• Attending client productions in London and sometimes out of town, as required.
• Help with maintaining the company's social media presence/updating website.
• Coordinating ADR/post synch arrangements for clients.
• Collating reviews and saving them electronically.
• Electronic filing of client CANs, contracts, starter forms, reviews, etc.
• Forwarding fan mail.
• Making copious hot drinks.
• Generally being a willing spare pair of hands wherever needed.

Required Skills & Attributes

• Excellent written and verbal communication skills.
• Integrity, honesty and discretion in dealing with all matters.
• Punctuality and efficiency.
• Paying attention to detail in all aspects of the job.
• Staying calm and thinking clearly when under pressure.
• Maintaining a co operative and helpful manner at all times.
• Prioritising workloads/strong time management skills.
• Familiarity with various editing software (desirable but not essential and can be taught).
• Familiarity with Tagmin (desirable but not essential and can be taught).