Administrator (Part Time)

Administration & Purchasing Coordinator (Part-Time - 3 Days per Week) Coleraine

An opportunity to join a long-established and highly respected Northern Ireland business , on a part time basis.

This varied administration role offers exposure to purchasing, supplier liaison, fleet administration and customer service within a busy office environment. Ideal for someone who enjoys variety, working with Excel and taking ownership of key administrative processes. Apply today to find out more.

Key Details:

• £Negotiable salary
• Monday - Friday (3 days to be confirmed)
• Permanent position

Key Responsibilities:

• Obtaining quotations from suppliers based on material lists provided.
• Reviewing and comparing supplier quotations to ensure products are purchased at the most competitive price.
• Creating and issuing purchase orders.
• Answering incoming telephone calls, handling enquiries and recording messages accurately.
• Maintaining and updating message logs to ensure all communications are tracked and actioned.
• Coordinating testing appointments and issuing reminder letters.
• Preparing and distributing testing certificates in a timely manner.
• Managing fleet administration, including vehicle insurance, road tax and PSV requirements, ensuring all records remain up to date and compliant.
• Providing general administrative support as required.

Criteria:

• Previous experience in an administration, purchasing, office support or customer service role.
• Strong Excel skills are essential, including the ability to maintain spreadsheets, update records and manage data accurately.
• Proficient in Microsoft Office, including Word, Outlook and Excel.
• Excellent organisational and time management skills with the ability to prioritise workloads.
• Strong attention to detail and a high level of accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and use initiative.
• Professional and friendly telephone manner.