Administrator, Assistant

Position Title: Administrator, Assistant

Location: Christ Church, BB

Operating Sector: Major Projects East

The Project Administrator will report to the Project Director and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team, exercising judgement and initiative and may be required to provide support for several departments.

What You'll Do Here:

• Perform administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
• Support the ordering and assignment of IT equipment, including laptops, phones and printers.
• Manage the subcontractor permit and immigration process, including applications, renewals, and immigration office engagements.
• Establish and dismantle site offices as required.
• Prepare courier and fax material.
• Make travel arrangements.
• Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
• Suggest and implement improved work methods and systems relating to administrative tasks.
• Order office supplies and promotional items for Project.
• Maintain resource and vacation schedule.
• Prepare and edit PowerPoint presentations and organizational charts.
• Assist other staff in office duties as required.
• Support to maintain project costs within budget.
• Learn, interpret and apply organizational policies, rules and regulations.

What You Bring to the Team:

• 3-5 years minimum experience in administration or similar roles
• Experience working in a project or construction environment is considered an asset
• Proficient in MS Office applications in MS Windows environment
• Must be able to deal with sensitive issues in a confidential manner
• Must be comfortable standing and walking for long periods of time
• Strong communication skills, dealing tactfully with employees, visitors and customers
• Great problem solving, planning and organizational skills
• Ability to prioritize tasks and work with timelines
• Must be comfortable working on-site and in office

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.