Administrative Team Leader
Posted 20 hours 8 minutes ago by NHS
Go back Dorset HealthCare University NHS Foundation Trust
Administrative Team LeaderThe closing date is 01 April 2026
Within the Blandford Community Mental Health Team we are looking to recruit an Administrative Team Leader and PA for the Service Lead to manage and coordinate the administrative team and medical secretaries. We are looking for an organised, motivated, consistent and enthusiastic individual with excellent administrative skills to join our existing team.
You will need to multi-task and work flexibly to help manage the workload of a busy Community Mental Health Team with a good working knowledge of Microsoft Office programmes including Outlook, Word, Excel, Winscribe and relevant NHS systems (Rio, Dorset Care Records, CLUES etc).
You will be highly organised, motivated and able to work to deadlines in a busy office environment as part of a larger team and able to take and transcribe formal meetings and distribute minutes in a timely fashion.
You will need to have an excellent telephone manner, as you will often be the first point of contact for this busy team and will need to be able to work under pressure. You will have strong communication skills and good attention to detail with the ability to cope with complex tasks whilst ensuring databases are kept up to date.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
Main duties of the jobYou will provide efficient secretarial, administrative, and reception support, as well as leadership for the administrative team, liaising with patients, the public, and professionals across primary and secondary care. Some patients may contact us in distress, so resilience, compassion, and a patient centred ethos are essential.
This role is split between four days as Administrative Lead, overseeing adult and older adult administrative teams, managing business and performance functions, and ensuring smooth operational delivery, and one day providing high level PA support to the Integrated Service Manager. PA duties include diary management, meeting coordination, minute taking, handling confidential correspondence, and supporting governance and project tasks.
As a key team member, you will experience a challenging but rewarding and varied role, working within a supportive team with strong values focused on recovery, wellbeing, and patient centred care.
This is an ideal opportunity for someone with excellent communication skills, proven administrative experience, and a willingness to learn, contributing to a growing service as we move toward new ways of working. This full time role is within regular office hours (09:00-17:00).
Employment requires an Enhanced DBS check, covered by the Trust. Applicants enrolled in the DBS update service may present a valid certificate instead of requiring a new check.
About usAt Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined up healthcare services. We're a dynamic, forward looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000 strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job responsibilitiesFor the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do
Person Specification Qualifications- NVQ Level 3 or equivalent relating to the job role.
- Experience of working within primary care or NHS setting
- Knowledge of working with relevant database systems within secondary healthcare
- Experience of working within Community Mental Health
- Highly skilled in working across a range of different IT systems
- Significant experience in typing and minute taking
- Significant experience in managing competing priority workloads
- Experience of working with RiO and Microsoft Outlook
- Experience line managing other administrators
- Experience of organising meetings and taking minutes
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer nameDorset HealthCare University NHS Foundation Trust
AddressMill down Unity Blandford Community Hospital