Administrative Support Officer

Administrative Support Officer

Closing date: 25 June 2026

Overview

We are looking for a highly motivated and organised administrator to join the Chief Executive's Office. You will provide flexible business, project and administrative support across a portfolio of corporate meetings and governance functions that help oversee how we operate as an organisation.

Main duties of the job

• Provide high-quality administrative and coordination support within the Chief Executive's Office.
• Support formal meetings and corporate governance processes, including preparing papers, agendas, and action tracking.
• Manage diaries, correspondence, and enquiries for senior colleagues, ensuring a professional and responsive service.
• Maintain accurate records, systems, and documentation, while supporting reports, projects and service improvement work.
• Build effective working relationships across the Trust and provide flexible cross cover within the team.

Person Specification Education and Qualifications

• Five GCSE passes (or equivalent), including Maths and English.

Experience

• Excellent written communication skills with experience collating information for reports and business documents.
• Experience effectively managing a complex workload involving a number of concurrent deadlines and projects.
• Experience providing administrative support at Executive / Director Group level.
• Experience working in NHS or another complex public sector environment.

Skills and Knowledge

• Good understanding of confidentiality, information governance, and data protection principles.
• Well developed interpersonal and communication skills, with the ability to communicate clearly and appropriately with a wide range of internal and external stakeholders, including where information is sensitive or confidential.

Personal Qualities

• Ability to prioritise workload and reorganise tasks in response to changing demands; ability to maintain resilience when working under pressure.
• Demonstrates a highly motivated, enthusiastic and flexible approach, with a drive for delivering outcomes and continuous improvement, and sharing good practice and learning.
• Demonstrates willingness to embrace new ways of working, including the use of Artificial Intelligence.
• Demonstrates high levels of attention to detail and accuracy.
• Able to work autonomously, acting on own initiative and judgement, while also being able to work collaboratively as part of a team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and will require a submission for Disclosure to the Disclosure and Barring Service to check for any previous criminal convictions.

Address

8 Beech Hill Road, Royal Hallamshire Hospital