Administrative Support, Occupational Health Unit

Administrative Support, Occupational Health Unit

Are you an organised, proactive Administrator who loves improving systems and making workflows more efficient? Join us on a fixed term basis to support key projects in our Occupational Health Unit and help strengthen how we deliver our service.

By joining West Yorkshire Fire & Rescue Service, you'll play an important role in helping our Occupational Health Unit maintain an efficient and friendly department, ensuring the people who save lives are healthy and fit to do their roles.

We offer an excellent package including generous holiday entitlement, family friendly policies, flexible working arrangements, local government pension scheme, free onsite parking, Sports and Social Club with free use of gym, an Employee Assistance Program and car salary sacrifice scheme.

Job Purpose

To provide fixed term administration support to the Occupational Health Unit for key workstreams.

Key Responsibilities

This role provides practical, project based administrative support to help the Occupational Health Unit run efficiently. You'll support improvements to the OPAS G2 database by following guidance to tailor it to our needs, improving usability, data quality and reporting.

You'll also help identify other areas where administrative processes can be improved and support the implementation of those changes and will play a key role in reducing backlogs of scanned and uploaded medical records. The role also includes providing reception cover during annual leave.

This is a proactive role where your work will directly support the quality, efficiency, and reliability of our occupational health service.

• Experience in providing administrative support and working with databases, including data entry, set up, and reporting.
• Positive, proactive, solutions focused, with experience of improving administrative processes and managing small projects from start to finish.
• Strong communication and organisational skills, ability to prioritise, meet deadlines, and maintain confidentiality. Accuracy and attention to detail are critical for ensuring high quality document control, and you should be confident working independently and as part of a team.
• Proficiency in Microsoft Word, Outlook, Excel, and databases, with good literacy and numeracy gained through qualifications or work experience.
• Flexibility to provide admin/reception cover during annual leave.

The post is subject to a Standard Disclosure and Barring Service Check.

Benefits

We offer an excellent package including generous holiday entitlement, family friendly policies, flexible working arrangements, local government pension scheme, free onsite parking, Sports and Social Club with free use of gym, an Employee Assistance Program and car salary sacrifice scheme.

Equal Opportunities

We are an equal opportunities employer; we value and celebrate equality, diversity and inclusion. We particularly welcome candidates from communities that are currently under represented at WYFRS, including women, racially and ethnically diverse applicants and applicants with disabilities. We can offer support and adjustments for candidates and staff who experience barriers to work that result from health conditions or Specific Learning Differences, such as dyslexia. We are a 'Real Living Wage' employer.