Administrative Officer

Water Leys Primary School is seeking to appoint a School Administrator to work 25 hours per week, 39 weeks per academic year (term time only, including 5 INSET days). Hours: Monday-Thursday, 08:00-12:30. Friday 08:00-15:30

This is a key role at the heart of our school's daily operation. We are seeking a friendly, organised and highly professional Office Administrator to join our dedicated team. This is an exciting opportunity for someone who enjoys working with people, thrives in a busy environment and takes pride in providing an efficient and welcoming front-of-house service.

The successful candidate will play a key role in the day-to day running of the school office, supporting pupils, families and staff while ensuring administrative systems run smoothly and efficiently. You will be the welcoming face and voice of Water Leys, demonstrating professionalism, discretion and a genuine commitment to delivering excellent service. You will share our belief that every child deserves the very best and understand that the work of the school office plays an essential role in helping children feel safe, valued and ready to learn.

Summary of main duties and responsibilities

Responsibilities include, but are not limited to:

Greet all visitors, parents, pupils, and contractors in a friendly and professional manner, ensuring they follow safeguarding protocols.

Monitor and maintain an accurate record of pupil attendance, producing reports as necessary.

Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed.

Manage the admission arrangements of all pupils new to the school.

Book school meals, liaise with the school kitchen and the catering provider to coordinate menus, address any dietary or allergy needs, and maintain a consistent, high quality meal service for pupils.

Maintain pupils' medical plans to ensure that these are kept up to date and communicated effectively to all key staff members so that appropriate support can be provided at all times.

Assist with the administration of organising parents' evenings.

Updating all internal pupil information

Distribute school reports and assessment results via the school's communication system.

Write and send email responses that are professional and uphold the school's vision and values

Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders

Closing date for receipt of applications is 9am, Friday 4th September 2026.

Interviews will take place on Friday 11th September 2026