Administrative Assistant - Biomedical Research

Administrative Assistant - Data and Digital Office, Biomedical Research - vacancy for our Basel based client in the IT sector.

Your tasks:

• Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
• Independently identify and initiate process improvement areas across departments or function with limited direction
• Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
• Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
• Partnership with other Data&Digital Administrative Assistants for both day-to-day operations as well acting as backup
• Other related job duties as assigned/office&site operations management
• Onboarding management internal hires (Hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth
• Embrace the Novartis culture and model work behaviors that are consistent with each of the company's core values.

Your experience/knowledge:

• High School Diploma is required, Associate's Degree or Bachelor's Degree is preferred
• Experience working with an executive level manager strongly preferred.
• Minimum 5 years of administrative experience
• Excellent planning and organizational skills
• Superior attention to details
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• Excellent interpersonal skills (team player)
• Excellent (oral and written) communication skills
• Organizational policies and procedures strongly preferred

Your soft skills:

• Excellent communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work collaboratively in a team environment.

Location: Basel, Switzerland
Work setting: Hybrid
Sector: Pharma
Start: 01/10/2025
Duration: 6 months +
Workload: 100%
Ref.Nr.: BH 23333

Take the next step and send a resume along with a daytime phone number where the company can reach you.

Due to Swiss work permit restrictions, only applications from Swiss nationals, EU citizens, and current work-permit holders for Switzerland will be considered.

Applications are welcomed from individuals of all genders, age groups, sexual orientations, personal expressions, ethnic backgrounds, and religious beliefs. Therefore, there is no requirement to provide gender information or a photo in the application.

As per client requirements, information about marital status, nationality, date of birth, and a valid Swiss work permit is needed. For applicants with disabilities, potential solutions can be explored with the end client.