Administrative & Records Coordinator
Posted 2 hours 41 minutes ago by Ministry of Justice
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description.
This is a non operational role which may involve contact with prisoners depending on the area of work.
Responsibilities- Organise, produce and maintain accurate records for the area of work.
- Act as the contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment.
- Complete monitoring returns for the area of work.
- Input requisitions onto the finance database and process requisitions for the defined area of work.
- Coordinate any awareness sessions for the area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information; respond within agreed timescales and produce reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points.
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Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or, where specified in Wales, Welsh.
Hours of Work and Allowances37 hour working week.
Behaviours- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
We will assess your experience for this role via the following methods:
- CV or Work History, Statement of Suitability
- Evidence of Experience
As a Disability Confident employer, MoJ is committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace.