Administration Manager - HMP Haverigg

We're recruiting for an Administration Manager to work within HMP Haverigg. The post holder will manage the Admin team, be responsible for reporting requirements. The post holder will need to be conscientious, meticulous, and at all times act in a confidential manner. The post holder will need to be highly motivated, be able to work unsupervised, be able to use own initiative, prioritise own workload, be able to deal with a number of complex issues at one time and work under pressure.

Main duties of the job

To ensure the smooth running of the Admin office and systems. To lead and manage junior administrative staff to ensure effective running of the service. This work includes: o To co-ordinate the administrative function in delivering an efficient and effective service that supports the managers o E-mail management: scanning and monitoring of e-mails on a daily basis. Flagging up urgent e-mails and to take the initiative to respond or forward e-mails to relevant staff to action. Regular filing of read/completed e-mails and maintenance of an electronic filing system to incorporate this. o Demonstrate skills in the use of SystmOne in terms of clinical record-keeping and activity & data extraction o Produce agendas, collate and distribute papers for meetings as directed. Take and transcribe formal minutes at some meetings and distribute in a timely manner. o An understanding of IT packages including Word, Excel, and Power Point is required for complexity of work or a willingness to undertake this training. o Ensure that all relevant papers are available for meetings and proactively chase accordingly. o Act as first point of contact for the Admin and other healthcare professionals. Deal with all enquiries in a proactive manner, judgement skills required and solution proposing for complex enquiries. providing performance data reports for Spectrum

About us

BE THE DIFFERENCE IN HEALTHCARE

Join our team

We're looking for passionate individuals to join our diverse and innovative team.

Whether you are starting out in your healthcare journey or are an experienced healthcare professional looking for a new challenge we've got a role for you!

• Access to NHS Pension
• Annual leave on your Birthday
• Refer a friend scheme
• Training and Development opportunities
• Flexible Working
• Access to Employee Assistance and Health and Wellbeing programmes
• Up to 33 days annual leave

Spectrum Community Health CIC provides a range of award-winning healthcare services on behalf of the NHS, Local Authority Public Health services, and other partners across substance misuse, sexual health, and health and justice settings. As a not-for-profit social enterprise and Community Interest Company our focus is centred on people - our patients, service users, staff and partners.

We are building on our ambition to deliver the best in health and wellbeing on a values-driven ethos and to maintain the highest standards of patient care and service. We are an expanding organisation, but we aim to grow without compromising on quality and social value.

Our Mission

Holistic interventions delivered with compassion for the stigmatised and marginalised in our communities

Our Vision

Quality healthcare that makes a difference to people's lives, regardless of circumstances.

Job responsibilities

For an informal discussion regarding this role, please contact HMP Haverigg Head of Healthcare

Person Specification Qualifications

• Business or relevant subject degree or equivalent experience
• GCSE Maths & English or equivalent
• European Computer Driving Licence or equivalent to evidence competence in Microsoft Office applications including Word and Excel

Knowledge and Experience

• Experience of working in a busy office environments
• Experience of working within administrative teams
• Experience of filing information and retrieval systems.
• Experience in using Microsoft Office or equivalent.
• Experience of working with confidential/sensitive information.
• Experience of using computer systems and packages
• Project monitoring
• SystmOne
• Working in a prison or secured environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.