Administration Assistant

About this Role

We are looking for an Administration Assistant to join our team. Reporting to the Data Manager you will undertake the following responsibilities.

• Support the Assistant Headteacher in charge of Primary Liaison/Year 6 transition by providing an efficient administrative service for the Year 6 transition process, liaising with primary schools to request student files, corresponding with the Local Authority and parents to ensure accurate data, inputting student data into the school Information Management System, liaising with Year Offices to ensure students' medical needs are documented and shared with staff, arranging parent meetings.
• Ensure that data held on students is kept up to date on the school's Information Management System.
• Generate and distribute annual data collection sheets to parents.
• Support the Data Manager with the production of KS3 mid-term reports and progress checks.
• Provide general administrative, clerical, and practical support as required, e.g., word processing documents, mail merging labels, designing booklets/event materials, producing staff briefing notes.
• Support with digital resources and the school's digital transformation.
• Support with safeguarding filters.
• Cover Reception where required.
• Assist with the administration of careers events for each year group.
• Support with the organisation of school immunisations and liaise with Vaccination UK.
• Set up parent evening appointments.
• Arrange annual school photographs for the whole school.
• Support the creation and issuing of staff door access cards for new starters, including taking photographs, in line with agreed procedures and under the direction of the Facilities Manager.
• First aid trained.
• Monitor and order stationery supplies.
• Handle any other ad hoc requests from SLT including providing admin support in Year Offices.

Pay range: Grade 4 SCP 6-11 TT including inset days + 1 week. Actual Salary: £22927-£24826.

Qualifications and Skills

• GCSE English and Maths Grade C or above
• Previous experience of working within an education setting
• IT experience
• Previous experience of record keeping

Benefits

• Financial, Health and Lifestyle.
• Discounts on everyday purchases (Eden Red).
• A comprehensive free of charge health plan (UK Health Care).
• A cycle to work scheme via Halfords.
• Further benefits including education sector leading CPD.

The Mercian Trust is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references.

The Mercian Trust is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.