Administration Assistant

Administration Assistant

Closing date: 16 March 2026

Go back University College London Hospitals NHS Foundation Trust is one of the largest and most successful Foundation Trusts in the UK, with an international reputation and a tradition of innovation. Based in the busy West End of London, we offer a lively and vibrant working atmosphere and quick transport links to all our sites.

We provide a range of attractive benefits, an extensive portfolio of academic and clinical courses, and a strong commitment to staff health and wellbeing. Our resources enable us to invest in staff career development and offer a comprehensive benefits package, including interest free season ticket loans, subsidised gym membership, cycle to work schemes and more.

Band 3 Administration Assistant - Part time, fixed term maternity cover, 26 hours a week (equivalent to 3.5 days a week) for 12 months.

We are searching for a proactive, dynamic individual who enjoys patient care and thrives in a busy, multi disciplinary team environment. The successful candidate will support the delivery of a high quality outpatient service at the Royal National Throat, Nose and Ear and Eastman Dental Division.

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Person Specification Knowledge and Qualifications

• Educated to GCSE level or equivalent, with Grade C or above in English and Maths.
• Knowledge of administrative procedures, acquired through training and/or previous experience in an administrative environment.
• Aware of the requirement to maintain confidentiality and knowledgeable of the Data Protection Act.
• NVQ Level 3 in Business Administration, Customer Service, Healthcare Support Services or equivalent qualification.

Experience

• Experience of working in a non routine environment, with demonstrable evidence of responding to queries and dealing with unpredictable situations as they arise.
• Experience of working in an administrative environment, with knowledge of a comprehensive range of administrative procedures.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure to be submitted to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Legal Equality and Diversity Statement

We are committed to ensuring that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation, or is disadvantaged by requirements that cannot be justified.

About Us

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services across eight sites and specialise in women's health, cancer, infection, neurological, gastrointestinal and oral disease. Our vision is to deliver top quality patient care, excellent education and world class research.

Salary

£30,546 to £32,207 a year (per annum inclusive of HCAS pro rata).

All correspondence regarding your application will be via email. Please check your inbox regularly. If you have not heard from us within 3 weeks of the closing date, you may assume you have not been shortlisted for this position.