Administration Assistant / Receptionist

Administration Assistant / Receptionist

Mountfield Heath School, Robertsbridge, TN32 5FA

Permanent Term Time Only Start: July 2026

Hours: 37.5 hours per week, Monday to Friday, 8am - 3:30pm plus 10 flexible days during holiday periods

Salary: Up to £23,000 per annum (depending on experience, not pro rata)

About the Role

At Mountfield Heath School, we're looking for an enthusiastic and professional Administration Assistant / Receptionist to become the welcoming face of our school. This is a varied and rewarding role where no two days are the same. From greeting visitors with a warm smile to supporting attendance, finance and safeguarding processes, you'll play a vital role in ensuring our school runs smoothly and efficiently. You'll be at the centre of school life-supporting pupils, staff, families and visitors while helping to create an environment where children can thrive.

What You'll Be Doing

• Welcome visitors, pupils and staff, managing the reception area and creating a positive first impression.
• Manage visitor sign in procedures and support safer recruitment and safeguarding processes.
• Monitor attendance, contact families regarding absences and produce attendance reports.
• Provide pastoral support, responding sensitively to pupils who are unwell or injured and maintaining accident records.
• Support finance administration, including processing invoices, monitoring school credit cards and collecting monies for trips and fundraising.
• Maintain accurate pupil and staff records, ensuring data systems and databases remain up to date.
• Provide general administrative support, including photocopying, filing, scanning, archiving and preparing correspondence.
• Assist with ordering supplies, maintaining stock records and coordinating repairs and maintenance requests.
• Support colleagues with technology and contribute to the development of school documentation and systems.
• Assist the Office Manager with recruitment administration, training records and the organisation of staff development events.

About You

• Friendly, professional and passionate about supporting children, families and colleagues.
• Excellent communicator who builds positive relationships and works effectively both independently and as part of a team.
• Highly organised, with strong administrative skills and the ability to prioritise a varied workload.
• Confident using Microsoft Office, databases and online systems to maintain accurate records.
• Calm, adaptable and proactive, able to use initiative and remain positive under pressure.
• Committed to safeguarding, confidentiality and acting as a positive role model for pupils.
• Reliable, enthusiastic and eager to learn, with GCSE Grade 4/C or above in English and Maths (or equivalent).

Desirable

• Previous experience in a school environment, administration/HR/finance qualifications, a current First Aid qualification and experience using education management or attendance systems.

All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.