Administration

Overview

Full time 37 hrs per week, Monday Friday. Long term temporary role. Pay £12.86 £13.25 per hour. Location: Southend. Start date: ASAP.

Key Responsibilities

• Prepare papers and files for court, tribunals, hearings and meetings.
• Produce court/tribunal documents.
• General photocopying and filing.
• Create and update records in the in house computer system, and input data.
• Perform post opening and dispatch duties.
• Book, prepare and organise meeting rooms, support training courses and other group activities.
• Prepare meeting agendas, joining instructions, handouts and related materials.
• Draft standard letters and correspondence, minutes, notes, reports, submissions etc. in accordance with guidelines and instructions.
• Clerk civil and family court, tribunal and hearing papers, ensuring materials are available and up to date.
• Assist court users, support listing and rota management, check files.
• Contact relevant parties, schedule, serve court documents, execute a range of warrants, collect fines and fees (including use of chip and pin).
• Handle counter (face to face), written and telephone enquiries.
• Participate in Team Information Board meetings to ensure relevance, timeliness and productivity.
• Problem solve with the team, assess the impact of new SOPs, contribute to small projects.
• Take on ad hoc roles within the band such as Jury Bailiff Officer, L+D Co ordinator, H+S roles.
• Process casework including standard documentation, court orders, claims, fines and fees, legal aid.
• Interpret information accurately on a court file.
• Work to workload targets in terms of throughput and accuracy.
• Check and verify documents, records, accounts, claims and returns for approval, results, statistics, plans against criteria, regulations or procedures.
• Ensure compliance and that administration documentation meets quality standards.

Equal Opportunity and Inclusion

Brook Street supports the Armed Forces Covenant and guarantees interviews for veterans or spouses/partners of military personnel who meet all essential criteria. As a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, we are committed to inclusive hiring practices.