Admin Executive (Operations & Support)

Admin Executive (Operations & Support)

We are seeking a proactive and hands on Admin Executive to support end to end administrative and operational functions. This role is essential in ensuring smooth workflows across sales support, procurement, finance coordination, and office operations. The ideal candidate is reliable, detail oriented, and able to work independently while taking full ownership of tasks and delivering them accurately and on time.

Key Responsibilities

• Manage end-to-end admin operations, including claims processing, procurement (Purchase Requisition/PO), and documentation.
• Support sales and finance workflows by preparing, tracking, and submitting claims, invoices, credit notes, and approvals.
• Coordinate procurement processes, including Purchase Requisition creation, PO issuance, and vendor communication.
• Handle office administration, including vendor setup, name card requests, and internal coordination.
• Manage staff purchases and assets, including sourcing, approvals, tracking, and proper documentation.
• Arrange business travel and logistics, including flight bookings, accommodation, itineraries, and claims.
• Oversee special operational tasks, such as scrap sales, disposal coordination, and vendor management.
• Provide ad-hoc and backup support for management, events, and operational needs.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.
• 1-3 years of experience in administrative, operations, or office support roles.
• Experience in procurement, documentation, or finance coordination is an advantage.
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• High attention to detail, particularly when handling financial documents and approvals.
• Process-oriented mindset with a good understanding of workflows (Purchase Requisition PO Invoice Payment).
• Good coordination and stakeholder management skills across internal teams and vendors.
• Proficiency in systems (e.g., ePurchase Requisition platforms, databases, Microsoft Office-especially Excel).
• Clear communication skills with strong follow-through and accountability.
• Ability to problem-solve and adapt in a fast-paced environment.