Admin Assistant - Swaythling Primary School

We are seeking to recruit an excellent Administration Assistant on a job share basis (Monday, Tuesday and Wednesday 8.30am to 4pm). Under the direction of the Business Manager you will work out of the main school office. This is a unique and exciting opportunity for someone to work with an outstanding team in a supportive, challenging, but friendly environment. No two days are the same! Ideally, you will have had school-based or similar experience.

We are looking for someone who:

• has experience working in administration and is passionate about working in a school
• is competent to answer the telephone and respond to emails
• has excellent multi-tasking skills, alongside the ability to be flexible and adaptable in a constantly changing environment
• can work independently and as part of a team
• is friendly and able to communicate effectively, warmly and professionally
• is organised and able to prioritise activities, often to tight deadlines
• can use their initiative, with a 'can-do' approach to resolving problems
• is a multi-tasker who thrives on being busy!
• can deal with constant interruptions with a smile on your face
• has previous experience with school systems, e.g. Business World, CPOMs and Arbor (desirable, but training can be given)
• can prioritise and cope with the morning and afternoon rushes
• has excellent communication skills and is confident in liaising with all colleagues, children, parents, and outside agencies
• is IT literate, particularly with Microsoft Office
• has the equivalent of GCSE C/4 or above in Maths and English
• is first aid qualified or prepared to become first aid trained

Your duties will include:

• being one of the first points of contact dealing with telephone calls, emails, parents and visitors
• being confident about running the reception for periods on your own
• being involved in administrating the various school systems, e.g. relating to dinners, trips, appeals, free school meals, and attendance
• providing first aid treatment and tending to the medical needs of the children
• keeping accurate medical records and equipment
• providing hospitality for our visitors

We can offer:

• A school that has a warm, caring ethos
• Happy, well-motivated children
• A skilled and dedicated team of teachers and support staff, committed to doing the best for all the children in the school
• A supportive leadership team and governing body with a commitment to your professional development.
• Ofsted (Feb 2025) - One pupil summed up the feelings of many, 'In this school, all are welcome, all are different.'