Admin and Reception Assistant

What skills and experience we're looking for

Are you a highly organised, welcoming individual committed to providing exceptional administrative support?

Join us as an Admin and Reception Assistant , a key role responsible for delivering a professional and efficient Reception service and being the first point of contact for the academy. You will provide crucial administrative assistance to the school, ensuring the main office runs smoothly.

This role involves managing visitor safeguarding procedures , handling all post , and undertaking general office duties such as typing, filing, and assisting with meeting arrangements.

You will be integral to the smooth running of the academy, taking responsibility for answering incoming communications and greeting and dealing with all visitors. A key duty is ensuring all visitors are properly recorded, sign-in procedures are followed, and lanyards are issued to meet safeguarding procedures.

Duties also include supporting the Senior Leadership Team (SLT) with radio contact and assisting with internal and external meeting arrangements, which includes booking rooms and catering, preparing papers, and minute-taking as required. You will maintain up-to-date filing systems, handle post distribution and franking, and be prepared to act as a Fire Marshall. The role requires compliance with the academy's Child Safeguarding Procedures and liaising with the Designated Child Safeguarding Person over any concerns.

We require candidates with considerable experience of working in an admin/office environment. Experience of working in a school environment is desirable.

The role demands a strong ability to effectively communicate with a wide range of audiences, both verbally and in writing, and the ability to work well under pressure and manage competing deadlines.

Essential skills include proficiency in using standard ICT packages, including Microsoft Office, and the essential ability to respect and maintain confidentiality. Candidates must possess Level 2 qualifications in English and Maths, or equivalent, and be willing to obtain or enhance qualifications and training while in the post. A satisfactory DBS check is essential.

What the school offers its staff

Outwood Grange Academies Trust (OGAT) places staff development at the heart of its strategy to deliver excellence, aiming to recruit, develop, and retain the best staff through the Outwood Institute of Education (OIE).

What will we do for you?

We offer a supportive package focusing on professional advancement, secure benefits, and work-life balance:

• Secure Pay & Pension:Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Training & Progression:Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexibility & Leave:Flexible family policies, enhanced occupational benefits (with no qualifying period), and 25 days holiday, plus bank holidays for non-term time staff.(Holiday for part-time staff is calculated on a pro-rata basis)
• Wellbeing & Perks:Dedicated mental well-being strategy, free on-site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.

Commitment to safeguarding

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.