Admin & Facilities Assistant

We are seeking an organised, flexible and detail-oriented Admin and Facilities Assistant to support our Admin and Facilities team in Hartlepool on a Full-Time basis.

The Admin and Facilities team provide a range of support to ensure our professionals can focus on providing a great service to clients. With everything from looking after our buildings, providing reception services, supporting with administrative duties and ensuring post and other deliveries are handled efficiently, they provide a critical service to the firm.

You will be skilled in providing high-quality administrative and facilities support and be capable of using a high degree of self-management and initiative.

Main Duties include:

Process incoming/outgoing post and manage stationery stock/orders.

Organising travel arrangements and supporting energy monitoring.

Preparing and paying invoices

Organising travel and accommodation arrangements for various staff.

Frequent lunch cover and holiday/sickness cover for reception desks in Hartlepool, Stockton and Wynyard.

Assist with file closing Inc. retrieval & management of files from storage units.

Property checks for the Wills, Trusts and Probate department and occasionally accompany Legal Advisors on home visits.

Various driving duties including deliveries and collection

• Health & Safety responsibilities including weekly testing of fire alarms and supervision of practice drills, replacing/updating signs, and posters.

You should have:

Experience in administration and reception duties in a professional services environment.

Ability to remain calm under pressure when the reception area is busy.

Excellent standards of client care and communication skills.

Good IT skills with confidence using Outlook, Word and Excel.

Strong organisation, flexibility and the ability to work on your own initiative.

A full driving licence and access to a car.

We are looking for someone with positivity, energy and a can-do attitude who can fit seamlessly into our supportive team and flexibility to cover a range of duties. A full job description is available upon request.

The role is full-time, working Monday to Friday 9am to 5pm with an hour for lunch.

If you'd like to discuss this vacancy in confidence, please use the same e-mail address to get in touch.

Please refer to the top of our careers page for the excellent range of benefits we offer.

No agencies please.

Contact us for more details on how we can help.

Limited Liability Partnership Registered in England Number OC315000

Tilly Bailey & Irvine LLP is a limited liability partnership registered in England (number OC315000) and is authorised and regulated by the Solicitors Regulation Authority.

The Legal Ombudsman is an independent and impartial scheme set up to help resolve legal service disputes. Their website can be viewed at