Activity Manager
Posted 4 days ago by Embassy Summer
Join our winning team of global superstars in summer 2026. Embassy Summer, under its parent company EC English, offers award winning summer vacation programmes for young people across multiple locations in the UK, Malta, Spain, South Africa & UAE. Students learn English or Spanish whilst immersing themselves in the local culture and surroundings. Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities. From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved into a globally recognised and trusted brand. Our vision is to help our students succeed in a global community. We love bringing our young learners from around the world together through a common language and building global connections.
_
Position SummaryThe Activity Manager is responsible for the organisation and delivery of a high-quality activity and excursion programme for students, which includes inspiring, training and managing Activity Leaders to achieve this goal. In addition, they also are responsible for the safe delivery and coordination of all logistics necessary for both onsite and off-site activities.
Key ResponsibilitiesPromoting and safeguarding the welfare of students for who you are responsible and with whom you come into contact.
Manage, lead, and inspire the activity team to deliver the activity programme.
Maximise student and group leader satisfaction by ensuring their excursion and onsite activity experiences meets their expectations.
To ensure the activities operate to the highest standards of relevant Health & Safety and safeguarding.
Ensure cost-effective planning of the excursion and activity programme in line with centre budgets.
To manage, amend or cancel all attraction bookings, social spaces and transport in line with the requirements of the activity programme.
To be responsible for keeping accurate records of excursions and subsequent changes.
To ensure the Group Leader trip feedback form is completed in a timely manner using the appropriate QR codes.
Training, leading, supporting and inspiring the Activity Team.
To hold regular meetings with Group leaders and to assist in the Group leader induction process.
To prepare and update the activity programme in consultation with Centre Manager and the supporting Programme Manager.
To effectively upsell optional trips and ensure advertising in centre.
To ensure any supplementary attractions and coaches are booked within budget.
Working in consultation with Centre Manager on a weekly staff rota.
Responsible for creating daily working rotas for Activity Staff and making any amendments in consultation with Centre Manager.
Creating a positive working relationship with all stakeholders.
To work alongside the Welfare Manager to ensure that all risk assessments are completed and implemented by all the activity staff.
To assist with all student arrivals and departures.
To work with Director of Studies and Centre Manager on the centre split to ensure excursion programme requirements are met.
To carry out operational and residential duties to meet centre needs, as well as emergency phone cover on a rota basis.
To create a positive, inclusive and safe workplace environment.
This role requires regular physical activity, including walking, lifting, and carrying stock to support daily operations.
Organisational ComplianceThe job holder will be expected to operate in accordance with the company's Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.
Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.
Education & TrainingEducation Desired: Educated to Degree level or equivalent/or working towards
Training Desired: Safeguarding Level 1 and 2
Training Desired: First Aid Certificate
Experience Required: Management experience
Experience Desired: Experience working with juniors
Experience Desired: Experience working in a summer school environment
Experience Desired: Experience in a role involving organisation / logistics / travel / sales
Ability to lead and inspire a team
Practical knowledge of Microsoft Office packages
Ability to understand and manipulate data accurately
Excellent communication and interpersonal skills
Excellent organisational and planning skills
Ability to deal and resolve complex problems efficiently
Ability to work under pressure, prioritise tasks and meet deadlines
Demonstrates the ability to form and maintain appropriate relationships and personal boundaries with children and young people
Demonstrates professionalism in working with challenging behaviours
Demonstrates an exceptional level of attention to detail
6 days out of 7 (1 day off per week)
All management roles are residential
Gross weekly pay: From £915.95. FREE Full board residential accommodation included.
Staff UniformAll staff are required to wear the designated company uniform while on duty. Employees must ensure that the uniform is worn properly, maintained in a clean and presentable condition, and always adheres to the company's dress code standards.
Disclosure and Barring ServiceIf you do not have a valid Enhanced DBS and are not subscribed to the DBS update service, we will need to apply for a new Enhanced DBS for you. Please confirm this at the time of application.
Equality and DiversityEquality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.