Accounts Executive

Functions and Responsibilities

• Manage the Accounts Payable process verifying vendor invoices with supporting documents (PO and DO).
• Executes all the accounting transactions of the assigned vessels, i.e., invoices, expenses, payments, payroll, etc., and updates accordingly all the respective accounting ledgers, to assist in the effective monitoring of each vessel's financial operation and compliance with the accounting rules and legislation.
• Upon approval, proceed to the prompt settlement of all accounts/payments of related vessels, to support the smooth operation of vessels.
• Reconcile supplier SOA and resolve discrepancies by liaising with supplier and internal departments.
• Process employee claim
• Maintain and organize records of all transactions, ensuring easy access and retrieval for auditing.
• Performing bank reconciliation/checking bank recon
• Review and check master's month-end cash statement, victualling and lube oil consumption reports.
• Issuing invoices, debit/credit notes.
• Update receipts in Customer ledger and receivable reconciliation
• Assist with the month-end and year-end closing, i.e. prepare and posting of Journal vouchers, prepare balance sheet schedules.
• Assisting Senior accountant with the timely preparation of monthly and yearly Company financial reports.
• Any other duties the superior assigns from time to time.

Requirements

• Diploma in Accountancy/Finance/CPA/ACCA/Diploma
• At least 4 years of accounting experience specializing in vessel handling and analytical reporting from the shipping industry
• Skill(s): Accounts, Tax and GST reporting
• Team player who is hands on and meticulous in his/her work and can deliver within tight deadlines.
• Prior experience in the Shipping / Ship Management industry is a MUST.
• Prior experience with the SHIPNET accounting module preferred