7080 - PMO/Project Support Officer
Posted 6 days 1 hour ago by Ministry of Justice
Permanent
Not Specified
Other
Not Specified, United Kingdom
Job Description
The national salary range is £34,140 - £37,105. London salary range is £38,661- £42,019. Your salary will be dependent on your base location
Working Pattern
Full Time
Vacancy Approach
Cross Government
Location
National
Region
National
Closing Date
19-Sep-2025
Post Type
Permanent
HEO
Number of jobs available
10
Reserve List
12 Months
Job ID
7080
Descriptions & requirements The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government's ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.
The Project Delivery Function aim is to have capable and empowered teams, delivering Project Delivery excellence. As we mature as in future we want to maintain and enhance our reputation as leaders in project delivery, recognised for highly skilled and professional practice that evolves beyond our current achievements to consistently deliver outstanding results. We will excel at initiating projects with strong foundations and then deliver on our commitments by improving and sustaining delivery confidence to successfully realise outcomes and benefits. Our people will be empowered to develop the skills they need to succeed, and our line managers will be accountable for upholding functional standards and demonstrating excellence in project delivery.
The MoJ's Functional Operating Model is unique across government. All project delivery professionals are line managed through the Function and then assigned to projects and programmes across the MoJ and its Agencies. As PMO/ Project Support Officer, you will be central to the delivery of the Secretary of State's priorities. This role will provide you with an interesting and supported introduction to and application of project procedures, tools and techniques and you will assist in maintaining the standards for project management within your team. You will be responsible for a diverse range of activities to support the delivery of the project's objectives. You will be expected to assist with effective communication between project management and the business, to maintain central project records and produce regular management reports.
As PMO/Project Support Officer you will enable the smooth running of the project by supporting the Project Manager/Head of PMO with admin including secretariat duties, minute taking, project board support and the co-ordination of business management actions and activities on their behalf. Successful candidates are expected to commit to the role for a minimum of 18 months.
MoJ expects its employees to show openness, honesty and commitment, and, of course, to deliver results.
Key responsibilities of the role
The Project Support Officer performs a variety of activities to help achieve the project's objectives. This role supports the Project Manager by operating project management processes and coordinating business management tasks and activities. These may be further shaped and adjusted dependent on business needs and team resources / skills.
Planning and scheduling - Implements and maintains systems for effective planning and scheduling.
Monitoring and reporting - Establishes and maintains project controls, keeping the project manager informed of the project status. Prepares project performance reports, presents statistics, and researches new information.
Admin - Ensures that organisational tasks are completed efficiently. Manages and monitors project compliance with departmental policies and procedures. Support with secretariat duties including minute taking and project board support. Manage compliance of the project with Departmental Security, Health & Safety, Equality & Diversity, Business Continuity and Business Planning.
Resources - Leads a team responsible for identifying, developing, and deploying resources. Manages workforce planning and provides information for the project manager's decision-making. Procures supplies and services related to project support within delegated financial authority limits.
Stakeholder Engagement - Manages professional relationships with a wide range of internal and external stakeholders, and serves as the lead contact for some external parties. Drafting of correspondence.
Financial Control - Monitors project spending and assists in compiling budgets and developing the business case. Ensures an accurate asset register is maintained.
Risks and Issues Management- Manages potential risk areas, working with risk managers and escalating issues when necessary.
Digital and Data - Collects and shares data in line with data standards. Uses data analytics and digital tools to compile and present project information that aids in monitoring progress and identifying potential issues.
Line Management - There will be line management of Project Delivery Professional(s) within the Professional Delivery Group as part of this role, including the management of direct report's HR and well-being, development with a focus on coaching and mentoring, ensuring quality and standards of PPM are upheld.
Experience of successfully supporting projects and working with multi-disciplinary teams to deliver results within fixed timeframes with limited resource.
Experience of organising teams, establishing processes and working to deadlines.
Your base office location at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office will be discussed if successful, as we do not offer home working contracts. All available sites can befound on this link .
Following the return to offices initiative any MoJ employee based in a MoJ building should be attending the office a minimum of two days a week. Typically, this will be at your base office location at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office. If you are required to travel to another office or site with your project/programme, this will be classed as a day's office attendance.
Salary & Grade
Band C - HEO
New entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.
Existing Civil Servants will have their salary calculated in accordance with the Department's pay on transfer / pay on promotion rules.
Selection and Recruitment Process
As this is a 3-month rolling recruitment campaign, various sift/interview dates will be scheduled across the 3 months.
Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Application Process
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework.
The interview will consist of Project Delivery competency and strength-based questions in line with success profiles.
Candidates will also be asked to complete an In-tray Exercise one hour prior to the interview commencing.Instructions will be sent to candidates directly before their interview date. This is used to test a candidate's admin responsibilities and planning tools. This will be one of the key responsibilities of the role alongside technical knowledge of project delivery.
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map . All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service . click apply for full job details
Working Pattern
Full Time
Vacancy Approach
Cross Government
Location
National
Region
National
Closing Date
19-Sep-2025
Post Type
Permanent
HEO
Number of jobs available
10
Reserve List
12 Months
Job ID
7080
Descriptions & requirements The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government's ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.
The Project Delivery Function aim is to have capable and empowered teams, delivering Project Delivery excellence. As we mature as in future we want to maintain and enhance our reputation as leaders in project delivery, recognised for highly skilled and professional practice that evolves beyond our current achievements to consistently deliver outstanding results. We will excel at initiating projects with strong foundations and then deliver on our commitments by improving and sustaining delivery confidence to successfully realise outcomes and benefits. Our people will be empowered to develop the skills they need to succeed, and our line managers will be accountable for upholding functional standards and demonstrating excellence in project delivery.
The MoJ's Functional Operating Model is unique across government. All project delivery professionals are line managed through the Function and then assigned to projects and programmes across the MoJ and its Agencies. As PMO/ Project Support Officer, you will be central to the delivery of the Secretary of State's priorities. This role will provide you with an interesting and supported introduction to and application of project procedures, tools and techniques and you will assist in maintaining the standards for project management within your team. You will be responsible for a diverse range of activities to support the delivery of the project's objectives. You will be expected to assist with effective communication between project management and the business, to maintain central project records and produce regular management reports.
As PMO/Project Support Officer you will enable the smooth running of the project by supporting the Project Manager/Head of PMO with admin including secretariat duties, minute taking, project board support and the co-ordination of business management actions and activities on their behalf. Successful candidates are expected to commit to the role for a minimum of 18 months.
MoJ expects its employees to show openness, honesty and commitment, and, of course, to deliver results.
Key responsibilities of the role
The Project Support Officer performs a variety of activities to help achieve the project's objectives. This role supports the Project Manager by operating project management processes and coordinating business management tasks and activities. These may be further shaped and adjusted dependent on business needs and team resources / skills.
Planning and scheduling - Implements and maintains systems for effective planning and scheduling.
Monitoring and reporting - Establishes and maintains project controls, keeping the project manager informed of the project status. Prepares project performance reports, presents statistics, and researches new information.
Admin - Ensures that organisational tasks are completed efficiently. Manages and monitors project compliance with departmental policies and procedures. Support with secretariat duties including minute taking and project board support. Manage compliance of the project with Departmental Security, Health & Safety, Equality & Diversity, Business Continuity and Business Planning.
Resources - Leads a team responsible for identifying, developing, and deploying resources. Manages workforce planning and provides information for the project manager's decision-making. Procures supplies and services related to project support within delegated financial authority limits.
Stakeholder Engagement - Manages professional relationships with a wide range of internal and external stakeholders, and serves as the lead contact for some external parties. Drafting of correspondence.
Financial Control - Monitors project spending and assists in compiling budgets and developing the business case. Ensures an accurate asset register is maintained.
Risks and Issues Management- Manages potential risk areas, working with risk managers and escalating issues when necessary.
Digital and Data - Collects and shares data in line with data standards. Uses data analytics and digital tools to compile and present project information that aids in monitoring progress and identifying potential issues.
Line Management - There will be line management of Project Delivery Professional(s) within the Professional Delivery Group as part of this role, including the management of direct report's HR and well-being, development with a focus on coaching and mentoring, ensuring quality and standards of PPM are upheld.
Experience of successfully supporting projects and working with multi-disciplinary teams to deliver results within fixed timeframes with limited resource.
Experience of organising teams, establishing processes and working to deadlines.
Your base office location at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office will be discussed if successful, as we do not offer home working contracts. All available sites can befound on this link .
Following the return to offices initiative any MoJ employee based in a MoJ building should be attending the office a minimum of two days a week. Typically, this will be at your base office location at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office. If you are required to travel to another office or site with your project/programme, this will be classed as a day's office attendance.
Salary & Grade
Band C - HEO
New entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.
Existing Civil Servants will have their salary calculated in accordance with the Department's pay on transfer / pay on promotion rules.
Selection and Recruitment Process
As this is a 3-month rolling recruitment campaign, various sift/interview dates will be scheduled across the 3 months.
Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Application Process
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework.
The interview will consist of Project Delivery competency and strength-based questions in line with success profiles.
Candidates will also be asked to complete an In-tray Exercise one hour prior to the interview commencing.Instructions will be sent to candidates directly before their interview date. This is used to test a candidate's admin responsibilities and planning tools. This will be one of the key responsibilities of the role alongside technical knowledge of project delivery.
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map . All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service . click apply for full job details