244667 Admin Coordinator

We are looking for an organised, people focused administrator who is confident in a busy service and experienced in coordinating and supporting staff. As an Administration Coordinator, you will play a key role in ensuring the Directorate's administrative functions run efficiently and safely, working as part of the Business Support Team and supporting the Service Administration Manager.

You will maintain accurate systems, support staff, and ensure smooth processes that contribute to high quality patient care. Responsibilities include managing HR queries, supporting data reporting, and keeping key systems updated. Strong digital and IT skills are essential to help streamline workflows and support ongoing service improvement.

You will also provide daily line management, offering guidance, coordinating tasks, and ensuring effective communication across the team.

We are seeking someone confident in supporting others, skilled in digital administration and minute taking, and able to stay calm under pressure while managing competing priorities. In return, you'll join a supportive, forward thinking team with opportunities for development, playing a vital role in strengthening administrative services and enhancing patient experience across the Directorate.

Additional Information:

• Full support will be provided by the Service Administration Manager
• PVG clearance is required for this post
• Shortlisted candidates must attend an in person interview

This post will be based within Mountainhall Treatment Centre, working 28.8 hours over four days, with a preference for Friday to be included in the working pattern to support service needs.

This is a Fixed Term or Secondment Opportunity for 12 months.

Equality and Diversity

NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Dumfries and Galloway welcomes applicants from all sections of the community.

Public Protection

Public protection practice encompasses the recognition and management of risk to prevent or reduce harm to children (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.

Additional Information for International Candidates

Right to work in the United Kingdom: NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.

Work Visa: If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website It is essential that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored before submitting your application form. We are unable to provide sponsorship for bank contracts.

United Kingdom Registration: NHS Dumfries and Galloway are unable to support OSCE Training for international nurses for vacancies. Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC, etc).

Disclosure Scotland: Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now see more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. For more information please visit Disclosure levels - mygov.scot.