Project Finance and Admin Officer

About the Role

Based in the UK, this role will play a central role in ensuring smooth and compliant programme operations, including accurate financial posting, reporting, budget tracking, forecasting, and expenditure analysis. The postholder will play a key role in budget tracking, forecasting, procurement, and day-to-day programme coordination, ensuring compliance with donor and organisational requirements

This is a full-time, 18-month fixed-term contract with the potential for extension. As an organisation, we support flexible working arrangements, which can be discussed at the interview stage.

Main responsibilities

Fiscal Compliance & Financial Management:

• Conduct spot checks on partner expenses through a bi-annual internal audit process.

• Ensure that all staff, partner and consultant financial claims are eligible costs under the contract, reviewing expenses and rates to ensure audit compliance

Kimble Management:

• Manage the project account in Kimble, ensure all rates on Kimble align with agreed consultant rates, adding new lines and making amendments for the team as required.

• Provide support in troubleshooting issues related to Kimble usage and financial reporting, offering practical solutions and coordination with relevant teams.

•Act as a point of contact for consultants, partners and project staff to ensure timely monthly finance submissions and support finance-related queries.

•Lead the maintenance of all expense transactions being reported to the project, including logging regular costs, and overseeing partner and project consultant expense submissions.

Skills and Experience:

•At least 2 3 years experience in finance or administration within an NGO/development or consultancy setting, including budgeting, forecasting, reporting, procurement, and reconciliation.

•Proven ability to maintain accurate financial records and audit-ready documentation.

•Proficiency in Microsoft Office (Excel, Word, Outlook) and financial management systems, with particularly strong excel skills.

How to Apply

If you are interested in joining our dynamic team, please refer to the Person Specification and submit your tailored CV. The deadline for applying is Sunday, 23rd November 2025. Due to the high volume of applications, we are only able to respond to shortlisted candidates.

Please note that the selected candidate must have the right to work in the UK.