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Personal Assistant

Posted 6 days 10 hours ago by Reed

£29,000 - £33,000 Annual
Permanent
Full Time
Secretarial & PA Jobs
Kent, Swanley, United Kingdom, BR8 7
Job Description

Personal Assistant

  • Annual Salary: £29,000 - £33,000
  • Location: Swanley, BR8, Hybrid (Fridays from home)
  • Job Type: Full-time, Mon-Fri Hybrid - Either 9-5pm or 9.30-2.30 (Pro-Rata'd)

A thriving software engineering company seeking an Executive Assistant to provide comprehensive support to our senior leadership team. This role is a gateway to the heart of our business operations, offering the right candidate the chance to make a significant impact on our commercial success. Your ambition and efficiency will shape the extent of your involvement in our rapidly growing business.

Day to Day of the role:
  • Arrange and book travel, accommodations, and transportation for the CEO, creating detailed itineraries.
  • Organise and maintain important documents, manage filing systems, and handle confidential information with discretion.
  • Assist in planning and coordination of company events, meetings, and team-building activities.
  • Track and reconcile expenses, preparing detailed reports for approval.
  • Maintain key supplier registers, assist with procurement processes, and ensure compliance with SOC2 for the COO.
  • Manage supplier invoices, validate charges, obtain approvals, and ensure timely payments for the VP of Marketing.
  • Provide management information on spending trends and identify savings opportunities.
  • Perform other necessary tasks such as procuring office supplies and managing global document distribution.
Required Skills & Qualifications:
  • 2-3 years of work experience in the private sector, software industry experience advantageous but not essential.
  • Digitally savvy, open to testing new ideas and embracing new ways of working.
  • Excellent organizational and time management skills.
  • Strong communication skills, both written and verbal.
  • Exceptional attention to detail and the ability to prioritise effectively.
  • Proficiency in Microsoft Office.
  • Adaptable, proactive, and resourceful with a problem-solving approach.
  • Trustworthy, discrete, and integrity-driven.
Benefits:
  • Hybrid working model, with 4 days a week in the office after an initial settling-in period.
  • Free, secure on-site car parking.
  • 25 days paid holiday plus 8 paid Bank Holidays.
  • Life Insurance Cover - 3x basic salary.

To apply for the Personal Assistant position, please submit your CV to and advise why you would be the best fit for this opportunity.

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