JFF Administrator/Executive Assistant

JFF Administrator/Executive Assistant

Job Title: Administrator/Executive Assistant

Responsible to: Director of Programmes and Innovation

Contract: 3 month Fixed Term contract, possibility of extension

Hours: 4-5 days/28-35 hours per week

Location: Hybrid/Home based, in the London area with regular travel in the Greater London area (approx. twice weekly) and occasional National travel

Salary: £30,000 FTE (£24,000 pro rata)

Leave: 22 days + bank holidays, pro rata.

The Role:

To provide high-quality administrative, coordination, and communication support across the charity. This role ensures smooth day-to-day operations, supports the Director and fundraising team, and contributes to the effective delivery of projects, workshops, and events. The postholder will play a key role in strengthening systems, improving efficiency, and supporting the charity s mission to build children s financial confidence.

Main Duties

Executive and Administrative Support

Manage the Director s diary, meetings, and correspondence.

Prepare and format documents, reports, and presentations.

Coordinate travel, logistics, and meeting arrangements.

Maintain accurate and well-organised filing systems.

Support refinement of administrative processes to improve efficiency.

Governance and Board Support

Collate and coordinate board papers and meeting packs.

Prepare and circulate trustee newsletters and updates.

Maintain trustee and senior stakeholder contact lists.

Fundraising and Data Administration

Process and acknowledge donations, ensuring accurate records on the CRM.

Support fundraising communications and donor stewardship.

Assist with fundraising research and preparation of proposals or reports.

Provide administrative support for fundraising campaigns and events.

Workshops and School Liaison

Liaise with schools to coordinate logistics and materials for workshops.

Prepare and send workshop resources and packs.

Support event delivery, including assisting on the day

Events and Community Engagement

• Coordinate logistics for internal and external events, including venue booking, catering, and invitations.
• Help at events to ensure smooth delivery and a positive experience for participants.
• Liaise with suppliers and partners as needed.

Communications and Design

• Format and design materials in PowerPoint and Canva.
• Support production of newsletters, social media content, and reports.
• Maintain brand consistency across all outputs.

Systems and Office Support

• Maintain shared calendars, contact lists, and databases.
• Handle general office administration and supplier coordination.
• Identify ways to improve systems and working practices.

Closing date: 5pm Wednesday 26 November. Interviews will take place online throughout the shortlisting process.

Please note we will only consider applications that include a CV and covering letter.