Document Controller - Inside Ir35

Document Controller

Duration: 3 months Initial
Day Rate: £350 a day (Inside Ir35)
Location: NW London

Role Purpose

To lead the development and implementation of a comprehensive document management strategy for the Estates & Facilities Management (EFM) department, ensuring efficient, secure, and compliant handling of all departmental documentation.

Key Responsibilities

1. Document the Entire EFM Department

   • Audit and catalogue all existing documentation across EFM functions.
   • Identify gaps, redundancies, and compliance issues.

2. Create the Document Management Strategy

   • Develop a robust strategy aligned with organisational policies and regulatory requirements.
   • Define standards for document storage, access, retention, and security.

3. Procure a New Digital Document Management System (DMS)

   • Lead the procurement process, including requirements gathering, vendor evaluation, and selection.
   • Ensure the chosen system meets scalability, security, and integration needs.

4. Assist with Transition and Migration

   • Plan and oversee migration of existing documents to the new DMS.
   • Provide training and support to staff during the transition phase.

Skills & Experience Required

• Proven experience in document management systems and strategy development.
• Strong knowledge of procurement processes and vendor management.
• Familiarity with data protection regulations and compliance standards.
• Excellent project management skills, including stakeholder engagement and change management.
• Ability to work collaboratively across multiple teams and functions.

Desirable

• Experience in Estates & Facilities Management or similar operational environments.
• Knowledge of digital transformation projects within large organisations.